One register. Everything hangs off it.
In AVDesk the asset record is the spine of the whole system. Every monitored device, every ticket, every room, every maintenance job and every dollar of value links back to a register entry — so the register is never a stale spreadsheet.
- Australian-builtSydney team, AU-hosted data
- Brand-agnosticQ-SYS, Crestron, AMX, Extron & more
- Priced per roomQuoted for your estate, no per-device fees
- Multi-siteevery site, one login
Six systems, one source of truth
Change the record once and everything downstream follows
Tag · serial · value · warranty · room.
Full financial picture
Purchase cost, straight-line depreciation and current written-down value on every record, rolled up to the value of the whole estate. Finance gets a real number, not a guess.
Warranty & EOL radar
Active, expiring and lapsed warranty at a glance, with forward views of what reaches end-of-life each quarter — renewals and replacements are planned, never discovered.
Lifecycle & budget forecast
Capital acquisition history and the replacement pipeline in one view. Next year's AV budget largely writes itself from the register.
Auto-discovery & validation
Ody and the SSO connectors keep finding new devices on their own. Each one lands in a validation queue for you to approve into the register.
Consumables & spares
Lamps, batteries, cables and spares tracked with minimum levels and reorder alerts, valued alongside the main register so nothing runs out mid-event.
Labels, stocktakes & audits
QR or barcode labels on every asset, stocktake audits to reconcile records against rooms, and a full change trail. The register stays honest, year after year.
The register itself
Every asset with its tag, condition, lifecycle, warranty and current value
Filter by client, site, room or Space Code. Live monitoring links device to asset through Ody; every ticket carries the asset tag; scanning a room label opens the record.
- Live monitoring — device ↔ asset, linked by Ody.
- Support tickets — every ticket carries the asset tag and lands on the record's service history.
- Rooms & QR labels — scan a label, open the record.
- Depreciation & budget — cost, written-down value, end of life.
In practice
From purchase to retirement
The register replaces the spreadsheet someone forgot to update with a live record grouped by site and room. Because the on-site Ody server and the SSO connectors keep discovering devices, new gear appears in a validation queue rather than being typed in by hand — and once approved, its monitoring, its tickets and its maintenance history all attach to the same record.
Finance sees purchase cost, straight-line depreciation and written-down value rolled up to the whole estate. Operations sees warranty status, what reaches end-of-life each quarter and the replacement pipeline. Everyone sees the same number, because there is only one record. And with QR labels on every asset and stocktake audits to reconcile records against rooms, the register stays honest year after year.
Asset management is included for every room — priced per room, with no per-device charges.
Questions
Good to know
Can the register track consumables and spares?
How do assets get into the register?
Can other teams and stakeholders log in?
Keep exploring
More of AVDesk
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