AV asset tracking: one register, everything hangs off it.
In AVDesk the asset record is the spine of the whole system. Every monitored device, every ticket, every room, every maintenance job and every dollar of value links back to a register entry, so the register is never a stale spreadsheet.
- Australian-builtSydney team, AU-hosted data
- Brand-agnosticQ-SYS, Crestron, AMX, Extron & more
- Priced per roomQuoted for your estate, no per-device fees
- Multi-siteEvery site, one login
Six systems, one source of truth
Change the record once and everything downstream follows
One record holds the tag, serial, value, warranty and room.
Full financial picture
Purchase cost, straight-line depreciation and current written-down value on every record, rolled up to the value of the whole estate. Finance gets a real number, not a guess.
Warranty & EOL radar
Active, expiring and lapsed warranty at a glance, with forward views of what reaches end-of-life each quarter, so renewals and replacements are planned, never discovered.
Lifecycle & budget forecast
Capital acquisition history and the replacement pipeline in one view. Next year's AV budget largely writes itself from the register.
Auto-discovery & validation
Ody and the SSO connectors keep finding new devices on their own. Each one lands in a validation queue for you to approve into the register.
Consumables & spares
Lamps, batteries, cables and spares tracked with minimum levels and reorder alerts, valued alongside the main register so nothing runs out mid-event.
Labels, stocktakes & audits
QR or barcode labels on every asset, stocktake audits to reconcile records against rooms, and a full change trail. The register stays honest, year after year.
The register itself
Every asset with its tag, condition, lifecycle, warranty and current value
Filter by client, site, room or Space Code. Live monitoring links device to asset through Ody; every ticket carries the asset tag; scanning a room label opens the record.
- Live monitoring: device and asset, linked by Ody.
- Support tickets: every ticket carries the asset tag and lands on the record's service history.
- Rooms & QR labels: scan a label, open the record.
- Depreciation & budget: cost, written-down value, end of life.
Runs on Ody
One small box in the comms room runs the whole site
Ody sits on the site network and controls and manages the AV equipment in every room. It keeps watch, carries your commands and keeps the asset register current, over an encrypted, outbound-only link to AVDesk. It talks to AV equipment only.
- Every room. Displays, projectors, DSPs, cameras, mics, panels and signage, from any brand.
- Every asset. The AV equipment it finds lands in the register for you to approve.
- Every command. Power, mute, presets and reboots from the support desk, all logged.
In practice
From purchase to retirement
The register replaces the spreadsheet someone forgot to update with a live record grouped by site and room. Because the on-site Ody box and the SSO connectors keep finding AV devices, new gear appears in a validation queue rather than being typed in by hand. Once approved, its monitoring, its tickets and its maintenance history all attach to the same record.
Finance sees purchase cost, straight-line depreciation and written-down value rolled up to the whole estate. Operations sees warranty status, what reaches end-of-life each quarter and the replacement pipeline. Everyone sees the same number, because there is only one record. And with QR labels on every asset and stocktake audits to reconcile records against rooms, the register stays honest year after year.
Asset management is included for every room, and AVDesk is priced per room with no per-device charges.
Questions
Good to know
Can the register track consumables and spares?
How do assets get into the register?
Can other teams and stakeholders log in?
What is AV asset tracking software?
More of AVDesk
See AVDesk on your estate
Book a walkthrough and we'll show you your sites, devices and assets running in one place.